TotTax

• Provides tax reduction and accounting services designed to help clients take control of their finances and maximize tax benefits.
• Offers remote services, working with clients by phone, video, and secure online systems rather than requiring in-person visits.
• Supports both:
• Small businesses that need ongoing accounting, payroll, and tax help.
• Individuals with business or real estate activity who need more advanced tax planning.

Founder

• TotTax was founded by Tatyana, a business tax professional and financial strategist.
• Her background includes work at the IRS in roles such as bookkeeping, accounting, and tax preparation before starting TotTax.

Industries TotTax Commonly Serves

TotTax works with a wide range of industries, including:

• Blogging and social media.
• E-commerce and retail.
• Real estate and rental services.
• Restaurant and catering.
• Construction and home services.
• IT, marketing, and agencies.
• Education and consulting.
• Entertainment (artists and musicians).
• HR and financial services.

Service Area

• Headquartered in Denver, Colorado.
• Provides services to clients across the United States.

Security Practices and Guarantees

TotTax emphasizes data security and accuracy in its services.

Data Security

• Uses bank-level 256-bit encryption.
• Provides secure client portals.
• Follows strict confidentiality protocols to protect personally identifiable information (PII).

Accuracy and Compliance Guarantees

• 100% accuracy guarantee – if TotTax makes a calculation error that results in a tax penalty, TotTax pays the penalty.
• Payroll compliance guarantee – for payroll services, TotTax calculates and files local, state, and federal payroll taxes accurately and on time; if a calculation error leads to a penalty, TotTax covers it.

How Clients Typically Engage

• Prospective clients usually start by scheduling a call or discovery session through the TotTax website.
• TotTax then recommends either an ongoing service package or a one-time project (such as tax returns, planning, or resolution) based on the client's needs.

• Specialized small business accounting and real estate accounting.
• Integrated support across tax, payroll, and advisory services.
• Monthly accounting solutions that go beyond basic data entry.
• Financial reports that are designed to support business decisions, audits, and loan applications.

Core Bookkeeping and Accounting Services

QuickBooks Setup and Configuration

• Initial setup or audit of existing accounting files.
• Rebuild of charts and settings when needed to create a reliable financial foundation.

Monthly Categorization and Reconciliation

• Every transaction is reviewed and reconciled.
• Bank and credit card accounts are kept up to date.
• Books are maintained in line with IRS regulations and GAAP (Generally Accepted Accounting Principles).

Monthly Financial Reporting

• Monthly financial statements, including:
• Profit and loss (P&L).
• Balance sheet.
• Cash flow reports.
• Reports include explanations and insights, not just raw numbers.

Year-end Close and Tax Preparation Support

• Year-end closing of books.
• Preparation of financials needed for accurate tax filing.

Service Process

TotTax follows a three-step process for bookkeeping and accounting engagements:

1. Clean up or set up your books – audit and rebuild your accounting system if needed.
2. Maintain accurate monthly bookkeeping – ongoing categorization, reconciliation, and monitoring of trends.
3. Deliver insightful financial reports – clear monthly reports with actionable insights.

Guarantees and Service Standards for Accounting

• 48-hour communication guarantee – TotTax commits to responding to client inquiries within 48 hours.
• Audit-ready guarantee – each month that TotTax closes your books, it ensures they are tax-ready and compliant with current IRS rules.

Who Bookkeeping and Accounting Services Are For

TotTax bookkeeping and accounting services are aimed at entrepreneurs and growing businesses that need more than data entry. Common industries served include:

• E-commerce and retail.
• Construction and home services.
• Real estate and rental services.
• IT, marketing, and agencies.
• Blogging and social media.
• Restaurant and catering.
• Education and consulting.
• Entertainment (artists and musicians).
• HR and financial services.

These services help clients stay organized, compliant, and prepared for both tax season and business growth.

TotTax offers outsourced payroll services for growing businesses that want accurate, compliant payroll without managing it in-house.

What Payroll Services Include

• Payroll processing
• Weekly, bi-weekly, or monthly payroll runs.
• Direct deposit and paystubs.
• Employee self-service access.
• Tax withholdings and filings
• Calculation, withholding, and filing of all required federal and state payroll taxes.
• New-hire and state registration
• New-hire reporting and state registrations for compliant onboarding.
• W-2 and 1099 preparation and filing
• Year-end forms prepared, distributed, and filed on time.
• Compliance monitoring and support
• Ongoing monitoring of payroll law changes.
• Support to help clients stay compliant and avoid penalties.

Pricing

• Payroll management packages start as low as $745 (flat-rate pricing with defined packages and options).

How Payroll Engagements Work

1. Tell TotTax about your team – share employee roster, payroll schedule, and state requirements.
2. System setup and configuration – TotTax sets up payroll systems, including tax accounts and direct deposit.
3. Ongoing payroll processing and support – each pay period, the client submits hours and TotTax processes payroll, files taxes, and monitors compliance.

Why Businesses Use TotTax for Payroll

• End-to-end payroll tax compliance and reporting.
• Integration with bookkeeping and HR systems.
• Real humans providing strategy behind the software.
• Guidance on issues such as:
• S-Corp officer salary allocations.
• Multi-state payroll and nexus.
• Worker classification questions (for example, 1099 vs W-2).

Security and Compliance Guarantees

• Use of bank-level 256-bit encryption, secure client portals, and strict confidentiality protocols to protect employee data.
• A compliance guarantee: if a calculation error by TotTax results in a payroll tax penalty, TotTax covers the penalty.

Typical Payroll Clients and Industries

Payroll management services are designed for startups and established businesses, including industries such as:

• Construction and home services.
• E-commerce and retail.
• IT, marketing, and agencies.
• Restaurant and catering.
• Healthcare and medical.
• Real estate and rental services.

These services are suitable for both first-time payroll setups and more complex, multi-state or growing teams.

Compliance Package

• Best for: small teams with around $500k in annual revenue.
• Price: $895 per month.
• Accounting and payroll
• Quarterly bookkeeping and reconciliation.
• Up to 4 employees or 1099 contractors included.
• Quarterly financial reports.
• Payroll on autopilot.
• Sales tax filing and support.
• Tax reduction
• Annual business tax return for LLCs, partnerships, and corporations.
• Strategic quarterly tax planning.
• Quarterly estimated tax calculations.
• Advisory
• Bookkeeper support and Q&A.

Collaboration Package

• Best for: teams with around $2M in annual revenue.
• Price: $1,600 per month.
• Includes everything in the Compliance Package, plus:
• Accounting and payroll
• Monthly bookkeeping and reconciliation.
• Monthly financial reports.
• 5 employees or 1099 contractors included.
• Each additional group of 5 employees/1099s: +$100 per month.
• Sales tax filing and support.
• Hands-on payroll and support.
• Quarterly cash flow and budgeting.
• Employee benefits and HR support.
• Tax reduction
• Quarterly estimated tax payment submission.
• Tax notice review.
• Personal tax return included (limit one owner).
• Advisory
• Regular advisory meetings.
• Profit and cash flow guidance.

Fractional CFO Package

• Best for: businesses needing C-suite level financial services.
• Price: $3,500 per month.
• Includes everything in the Collaboration Package, plus:
• Accounting and payroll
• Bi-weekly bookkeeping.
• Real-time financial dashboards.
• Accounts payable and receivable management.
• Project profitability tracking.
• Payroll, benefits, and HR support for a growing team.
• Custom forecasting, budgeting, and tax strategy.
• Tax reduction
• Annual business tax return for LLCs, partnerships, and corporations.
• Tax and growth strategies (for example: trusts, holding companies, and real estate).
• Advisory
• Priority support via email, phone, and text.
• Monthly CFO sessions.
• Owner wealth strategy and retirement planning.
• Entity structure review.

One-time Flat-fee Projects

Business Tax Returns

• Flat-fee projects starting at $1,500.
• For S corporations, partnerships, and C corporations.
• Includes a year-end bookkeeping review.

Individual Tax Returns (Business or Real Estate Owners)

• Price: $1,200.
• For individuals whose returns include Schedule C self-employment activity and/or real estate activities.

Custom Tax Planning (Standalone Project)

• Price: $7,900.
• Designed for business owners who want a proactive, custom tax savings plan before tax season.
• Includes:
• 1:1 tax strategy session (up to 90 minutes) with a licensed tax professional.
• Full review of business and personal situation (entity structure, payroll, income streams, deductions, and more).
• Custom written tax savings strategy plan.
• Cash flow vs. tax savings analysis.
• Audit of the past 1–2 years of tax returns to identify missed savings.
• Implementation checklist for the client or their accountant.
• Optional quote to have TotTax implement strategies.

Tax Resolution Projects

• Price: $2,200.
• TotTax helps resolve tax problems ranging from simple IRS or state notices to complex, multi-year issues. Common situations include:
• Back taxes owed (IRS or state).
• Payroll tax problems or missed filings.
• Sales tax issues or audits.
• IRS or state Department of Revenue notices and letters.
• Tax liens or wage garnishments.
• Innocent spouse relief.
• Identity theft and fraudulent filings.
• Non-filed tax returns (one or more years).
• Penalty abatement requests.
• Complex business-level resolution cases.

TotTax provides strategic tax planning and ongoing advisory services for business owners, high-earning individuals, and real estate investors, along with tax preparation and tax resolution support.

Strategic Tax Planning

Tax planning at TotTax focuses on proactive decisions made before year-end, rather than last-minute write-offs. Services include:

• Ongoing tax planning included within recurring service packages (starting at $895 per month).
• Standalone custom tax planning projects (priced at $7,900).

Who Tax Planning Is For

• Business owners
• Entity selection and restructuring.
• S-Corp owner salary strategy.
• Real estate grouping and depreciation.
• Business tax planning aligned with cash flow.
• High-earning individuals
• Backdoor and mega backdoor Roth contribution strategies.
• Charitable and donor-advised fund planning.
• Capital gains and stock optimization.
• Employee stock option planning.

Tax Planning Engagement Process

1. Consultation – discovery call to understand goals, income sources, and challenges.
2. Comprehensive review – review of personal, business, and real estate tax returns to identify missed opportunities.
3. In-depth analysis – analysis of income, expenses, investments, and entity structure.
4. Custom plan delivery – a written, step-by-step tax plan tailored to the client.
5. Strategy session – meeting to explain the plan and answer questions.
6. Implementation (optional) – TotTax can help implement the recommendations if the client chooses.

Advisory Pricing and Standards

• Advisory retainers for proactive planning are custom-quoted, starting at $2,500 per year.
• TotTax only accepts tax planning clients when it reasonably expects to identify tax savings that significantly exceed the advisory fee.

Tax Preparation and Filing

Tax preparation is treated as the final step in an overall strategy. TotTax prepares and files:

• Business tax returns (for example, LLCs, partnerships, and corporations).
• Owner-level and individual returns connected to business or real estate activity.

Returns are prepared to reflect the strategic planning work completed during the year (clean books, payroll setup, elections, and planning), not guesswork.

Tax Resolution Services

TotTax assists with resolving tax issues with the IRS or state agencies, including:

• Back taxes owed.
• Payroll tax issues or missed filings.
• Sales tax issues or audits.
• IRS or state notices and letters.
• Tax liens and wage garnishments.
• Innocent spouse relief.
• Identity theft and fraudulent returns.
• Non-filed tax returns (one or more years).
• Penalty abatement requests.
• Complex, business-level resolution matters.

Service Area and Clients

• Headquartered in Denver, Colorado.
• Serves clients nationwide across the United States.
• Works with both businesses and individuals, especially:
• Small business owners.
• Real estate investors.
• High-income individuals with more complex financial situations.

Clients typically start with a discovery or strategy call, scheduled through the TotTax website.

Ask anyway — the agent will say plainly that it is not published rather than guess.